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010-14 NMVTIS Notification of Brands

Registration and Title Bulletin - 010–14

Date: March 28, 2014

To: All County Tax Assessor-Collectors

Subject: National Motor Vehicle Title Information System (NMVTIS) Notification of Brands

NMVTIS to Texas Conversion Chart

Texas to NMVTIS Conversion Chart

These documents contain text of correspondence sent by TxDMV to the county tax assessor-collectors, statutory agents who provide vehicle registration and titling services for citizens in Texas. This information is provided to apprise the general public of issues affecting the state’s vehicle titling and registration process.

PURPOSE

To provide you with the policy and procedure for handling value limiting brands found during a NMVTIS inquiry.

DETAILS

Upon full implementation with NMVTIS on April 22, 2014, an inquiry will be sent from TxDMV Headquarters to NMVTIS for qualifying title transactions. This inquiry will validate key title fields (e.g., Year, Make, Vehicle Identification Number, and Odometer), check for value limiting brands, and validate the surrendered ownership evidence.

NMVTIS indicated brands (whether the brand does or does not appear on the surrendered ownership document) must be applied to the Texas record, or the applicant must apply for the appropriate Texas title type (Salvage, Nonrepairable, or Certificate of Authority).

When a brand has been reported to NMVTIS, but was not carried forward on the Texas record, the transaction will appear on the processing county’s NMVTIS Inquiry Error Report (Error #910). The error message will indicate the NMVTIS brand number and the abbreviation of the state that reported the brand to NMVTIS. Additionally, a NMVTIS HOLD and a BRAND HOLD will both appear (in conjunction with TITLE REJECTED) in the remarks fields of the record in RTS. Each of these remarks is a hard stop for title issuance.

For example, if a Rebuilt brand (Brand # 09) was reported by California, it would appear as “NMVTIS HAS BRAND 09 FROM CA THAT TX DOES NOT.” In this situation, you could refer to the NMVTIS Guide or “NMVTIS to Texas Conversion Chart” to determine that NMVTIS brand 09 is “Rebuilt.” The Texas Brand/Procedure column will indicate which Texas brands could be applicable to clear the brand error or how the transaction must be handled. In this example, Rebuilt Salvage must be applied to the Texas record.

Upon receiving the NMVTIS Inquiry Error Report and correctly applying the brand (see the instructions below for salvage and junk), the NMVTIS HOLD and TITLE REJECTED remarks will be removed; however, the BRAND HOLD will remain on the record. Once the brand has been applied, the corrected transaction must be placed in a NMVTIS Specially Marked Envelope, or behind a cover sheet, for TxDMV review and handling. Once the department receives the transaction, it will be reviewed to determine if the brand was omitted in error or because it did not appear on the surrendered ownership evidence.

If the brand was omitted in error and appears on the surrendered ownership evidence, the TxDMV will issue the Texas title. If the brand(s) are not reflected on the surrendered ownership evidence, the applicant will be sent a notification letter. The applicant will be advised of the brand, provided with the dispute procedure, and advised that title issuance is being delayed for 10 days to afford the applicant sufficient time to respond.

NMVTIS Salvage and Junk Brands
When NMVTIS indicates Fire (#02), Salvage (#11, 49, or 50), Salvage Retention (#16), or Owner Retained (#32) the vehicle is considered salvage. Therefore, the applicant must furnish evidence that the vehicle was previously rebuilt, complete the rebuilt process and pay the rebuilt fee, or apply for a Texas Salvage or Nonrepairable Title with the department. These types of transactions will be handled in the same manner you currently handle a Texas owner retained transaction. If a vehicle has already been reported as “rebuilt” to NMVTIS, a brand 09 (Rebuilt) would be returned on your NMVTIS Inquiry Error Report rather than a “salvage” brand type.

When NMVTIS indicates Junk (#08), Totaled (#31), or Crushed (#53), the vehicle is considered nonrepairable. Therefore, the applicant will only be able to obtain a Texas Nonrepairable Title or a Certificate of Authority (COA). In this situation, no correction through RTS is possible. The transaction must be sent to the department in a NMVTIS Specially Marked Envelope or behind a cover sheet. We will review the transaction and work with the applicant to provide a refund and apply for a Nonrepairable Title or a Certificate of Authority (COA).

COUNTY ACTION

When receiving an error for any omitted brand (NMVTIS Error #910), the transaction must be pulled from the Title Package and reviewed. For all brands (except salvage and junk), process the transaction through the Correct Title Rejection event to apply the NMVTIS indicated brand, and if applicable, process any additional corrections to resolve other NMVTIS errors. Attach a note to the transaction that indicates “OMITTED BRAND” and send to the department in a NMVTIS Specially Marked Envelope or behind a cover sheet. If the omitted brand is a “salvage” type (#02, 11, 16, 32, 49, or 50), require documentation that shows the vehicle was previously rebuilt (if not indicated on the surrendered ownership document). Otherwise, require the rebuilt process to be completed and collect the $65 rebuilt fee, or instruct the applicant to apply for a Texas Salvage Title. If the vehicle was reported as salvage in error, the applicant must provide appropriate documentation from the reporting jurisdiction, and the transaction must be placed in a NMVTIS Specially Marked Envelope. Upon resolution, attach a note to the transaction that indicates “OMITTED BRAND” and send to the department in a NMVTIS Specially Marked Envelope or behind a cover sheet.

If the omitted brand is a “junk” type (#08, 31, or 53), no RTS correction is required. Send these transactions to the department in a NMVTIS Specially Marked Envelope or behind a cover sheet.

Please review Section 5.2 “Brands/Remarks not Appearing on Surrendered Document” of the NMVTIS Guide for additional details.

Please review the attached “NMVTIS to Texas Conversion Chart” and “Texas to NMVTIS Conversion Chart.” The “NMVTIS to Texas Conversion Chart” should be used to determine which Texas brand or title types must be reflected on the Texas record for any given NMVTIS indicated brand. The “Texas to NMVTIS Conversion Chart” illustrates how Texas titles, brands, and remarks are reported for NMVTIS. The information in each of these charts is also available in the NMVTIS Guide.

CONTACT

If you have any questions, please contact your local TxDMV Regional Service Center.

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